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MISSION
The purpose of this section is to provide quality services that are efficient and of excellent standard to all Ministries, Departments and individual employees by formulating and implementing Human Resource Policies that enhance professional growth and improve the welfare of government employees. This is done through ensuring the proper implementation of Human Resource Management Policies, Systems and Procedures.
OBJECTIVES
- To ensure that the approved Establishment staff complement is not exceeded in the public service.
- To ensure adherence to regulating Policies and Procedures
- To initiate, develop and review Human Resource Management Policies.
- To develop mechanisms and systems to ensure optimum utilization of Human Resources in cadres under the Ministry.
- To provide guidance to the Promotion Boards on policies and procedures pertaining to proper placement and deployment of competent and capable employees.
- To create and maintain a database on Human Resource Information.
- To ensure that Staff Performance Appraisal are carried out by line Ministries & Departments at the stipulated periods in the General Orders
- To provide administrative support to Line Ministries
- To improve the Health and Welfare of the Ministry staff
- Secretariat to the Human Resource Cadre and Secretarial Cadre
- Responsible for the Human Resource Cadre(training, deployment, and implementing all innovations in the HR field and Cadre)
- To co-ordinate and implement changes in the Public Sector.
Documents:
- manual for HRMIS used modules
- user ID form
- Staff appraisal forms
- All Circulars bordering on Government procedures related to the
Human Resource mandate and duties e.g.
a) engagement of Officers
b) date of birth
c) movement/transfers between commissions
d) Establishment circulars
e) Finance circulars
f) Government gazettes and legal notices for appointments
Unpublished
Mission Statement
To interpret and communicate personnel policies and procedures once approved by management. The section also provides advice service and guidance, which help management and staff in the Civil Service with matters pertaining to the condition of service.
Current Mandate, Objectives, Roles and Responsibilities and Function of the Terms and Conditions Department
The terms and conditions of service section regulations the conditions of service, rules and regulates the conditions of service, rules and regulations through issuing Establishment Circulars and the General Orders as amended from times to time etc.
The Terms and Conditions of Service Section has the following objectives:
- To meet the civil service social, administrative and legal responsibilities.
- To create and maintain harmonious relations between government and the civil service staff associations.
- To ensure uniformity of standards and consistent fair administrative action throughout the civil service.
- Establish basic values and principles governing public administrative action.
- Establishment of the rules of conduct for public servants.
- Formulate, draft and avail rules and procedure manuals to public servants.
The specific roles and functions of the Terms and Conditions of Service Section are as follows:
- To provide advice, service and function guidance to the line ministries and within the MOPSI which will enable management to deal effectively with matters of concerning the employment of civil servants.
- To draft and distribute procedure procedures to the entire civil service, interpret government policies so as to enable stakeholders to understand the conditions of service that govern public officers.
- Ensuring that performance appraisals are undertaken throughout the civil service and appropriate action is taken.
- To initiate, develop, draft, promulgate, uphold, maintain, revise, and interpret laws, rules and regulations and all other terms and conditions of service in the public service which affect the, present and future employees of government.
- Implement and evaluate human resource management human resources management policies, procedures, and systems; e.g. Issues regarding recruitment, selection, placement and leave policy.
- Control and monitor the performance of line ministries/departments to ensure that they conform to the approved personnel policies, procedures and practices.
- Improve and ensure better conditions of employment and working conditions.
- Create and maintain harmonious relations between government and civil service staff association.
Departmental Customers and Stakeholders
- Line Ministries and departments.
- Public Service Employees Associations.
- Individual Government employees.